Legal Administrative Assistant Senior
Who May Apply: Open to all qualified applicants
Date Posted: 02/21/2025
Closing Date: 03/11/2025
Position Salary Range: $25.73 - $34.69/hourly; $53,724 - $72,433/annually
Telework Eligible: Yes
Job Summary
The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect. We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesota’s largest public law offices and as of 2024, has been recognized as a Star Tribune Top Workplace Minnesota for four years in a row and Top Workplace USA for three years in a row.
The Office is seeking a Confidential Legal Administrative Assistant Senior to support the Solicitor General Section, specifically assigned to work with attorneys on confidential matters within the Employment, Tort, and Public Utilities Commission Division.
Under general supervision, the Legal Administrative Assistant Senior:
- Performs legal administrative assistant work functions for assigned attorneys and paralegals.
- Assess, assign, and re-assign workloads within the section and division with the office manager.
- Serves as technical expert on word processing and other software used in work processes.
- Provides technical advice and work guidance to other office support staff.
- Responsible for training and mentoring with new legal administrative assistants and other office support staff as directed by your manager.
- Work collaboratively with the other legal administrative assistant’s senior to maintain training documentation and resources for the support staff.
Legal Administrative Assistant Seniors should be familiar with the following types of legal documents: legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters, and affidavits of service and more.
Minimum Qualifications
- Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years’ experience as a legal secretary or legal administrative assistant.
- Experience as a legal secretary that demonstrates the following ability to:
- Assess daily workloads within assigned area of responsibility so that litigation or project deadlines are met by evaluating progress and making reassignments as needed.
- Train new legal administrative assistant staff so that they are oriented to the workplace by providing instruction and technical advice on legal document production, court rules and practices, office policies and practices, use of software applications, and general office equipment.
- Effectively communicate and work with a diverse clientele including staff attorneys, executives, managers, client agencies, court personnel, opposing counsel, the public, and co-workers.
- Skill in:
- Typing/Keyboarding sufficient to perform skilled typing tasks with speed and accuracy
- Customer Service sufficient to provide courteous, effective & timely service to co-workers, other legal staff and clients/customers.
- Good written and verbal communication skills
- Ability to:
- Use word processing software sufficient to type, format, edit and finalize legal documents and other written materials ensuring that they are properly formatted, grammatically correct and error-free
- Use or readily learn to use database software to access, enter, edit/update, format, and print information in databases
- Transcribe dictated materials from machine to written form accurately, efficiently and with correct grammar, punctuation & spelling while meeting strict court deadlines
- Communicate professionally and effectively- with other in the office.
- Knowledge of:
- Legal terminology sufficient to perform the job duties effectively
Preferred Qualifications
- Five years’ experience as a legal secretary or legal administrative assistant
- Prior leadership, lead work, or supervisory experience
- Experience with software applications such as advanced Microsoft office suite products, Access, Excel, and Outlook email/calendar/scheduling; PowerPoint sufficient to train in usage and troubleshoot problems
How to Apply
Interested applicants must apply online through the State of Minnesota Careers website, which is the State’s official application and hiring site. The deadline for applications is Tuesday, March 11, 2025.
- Go to www.mn.gov/careers;
- Apply for posting number 84311
- OR Direct Link
If you have any questions about the application process, please contact Brooke Seekins at brooke.seekins@ag.state.mn.us or 651-300-7025.
Why Work For Us
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify; for more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
An Equal Opportunity Employer
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities.If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at (651) 259-3637 or email careers@state.mn.us and let us know the support you need.
